Service delivery support administrator

Mission

Are you a versatile and autonomous administrative & support talent? Do you wish to develop your skills in an international, meaningful and human-oriented environment?

As A Service Delivery Support Administrator, you play a key role within our Industrial Business Unit. You ensure smooth delivery of services by handling the scheduling and the administrative tasks related to Field Service Engineers’ interventions to the customers sites worldwide.

Challenges we trust you with

As Service Delivery Support Administrator, your daily tasks and responsibilities include:

Versatile administrative support to the Industrial team 

• Field Service Engineer's team schedule
• IBA Indux center's Schedule
• Organization/ schedule with trainers’ team for training of FSE
• Management of Field Service Engineers KPI metrics (dosimetry, travel time, time sheets analysis, overtime, hotline, applied time….)
• Ensure Administrative support for the Field Service Manager (managing calendar, meeting,organizing meeting,...)
• Follow up of training plan for Field Service Engineers
• Follow up of rules to travel, visa, work permit, sanitary situation , 
• Follow up for all Industrialization Business Unit of overtime payable via HR in SAP
• Order for internal supplies for meeting 
• Ensure Timesheets follow up

Support to Project management & support to Innovation & Development

• Direct interaction with project managers for installation of new projects (regular meeting, planning , Shared  tools planification)
• Organization of lunch meeting, Organization of offsite meeting and overall support

Organisation of Field Service Engineers training logistics

• Planning, Travel, hotel, taxi , access badge, car rental…

Events organization as "Customer week" or "Welcome Week"

• Invitation, Breakfast, lunch, planning organization in terms of resources.

Tools management

• Tracking for calibration and tools to be in good condition for Industrial Business Unit, including
• Personal tools, loan & shared tools withing IBA LLN and regions
• Ordering tools for FSE (tools Box, consumables stock, shared tools) + order follow-up
• Management of working clothes

Participate to the Onboarding of newcomers 

What we value

You have:

• A Bachelor or Master degree
• A first experience in a versatile administrative or support experience where you demonstrated strong abilities in terms of planning and organization, administrative support
• A strong knowledge and practice of Microsoft Office tools
• Excellent communication skills in English and French

And you also are:

• Customer minded
• A rigorous and polyvalent person with very good prioritization skills
• Flexible and stress resistant with effective organizing and problem-solving skills
• Proactive and autonomous
• A strong team player

Life at IBA

Diversity is fundamental to our culture. We value the uniqueness of individuals and the different perspectives and talents they bring to IBA. We learn from and respect the cultures in which we work, promote diversity within our workforce, and have an inclusive environment that helps each and every one of us to fully contribute to IBA’s success.

The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!

By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.

We are driven by: 

• Innovating in a cutting-edge technology environment
• Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses 
• Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair) 
• Acting autonomously and belonging to motivated teams with good work-life balance 
• Contributing to a company where sustainability, safety and well-being are key to our success

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.