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Project Coordination Associate

Requisition ID:  1682

Louvain-la-Neuve, BE

Department:  MAS-GLOBAL PLANNING-Customers orders
Shift:  Full-Time
Kind of contract:  Open Ended Contract


Elaborate and do the follow-up of the projects in all its steps (from creation to closing phase) in close relationship with Project Manager. You interact with all internal actors (engineering, manufacturing, supply chain…) and ensure the respect all the major contractual milestones of the project.

Challenges we trust you with


  • Coordinate work process from project starting to site delivery
  • R&D (Research and Development) task lists follow-up & prioritization Parts needs definition in project (BOM transfers) Logistics follow-up Packing and shipments requests definition
  • Provide logistics site support during installation phases
  • Management of all site parts requests during installation
  • Ensure up-to-date project scheduling (in ERP) and Budget follow-up
  • Project Creation & Schedule. Billing process start-up (Sales Orders creation). Planned costs definition & monitoring for all elements in project (budget definition & reforecasts support). Project rescheduling mastering (with monitoring of potential impacts on yearly budget). Project templates reviewed & updated in ERP system
  • Be the interface contact with related departments
  • Efficient communication & relationships with related departments (R&D, Supply Chain, Manufacturing)
  • Assertive communication is used when required
  • Analyze issues with impact on project and implement appropriate solutions
  • Act as facilitator
  • Reported problems and implemented solutions are documented
  • Projects trade-off management (multi-projects prioritization)
  • Participate to KPI definition, respect and communicate them
  • Activities reported to project managers (formal through KPI + informal) on regular basis and with the required level of details and accuracy
  • The management has the proper reporting to make decisions and follow activities. Efficient work is done, even under pressure
  • Share knowledge and ensure good atmosphere with the rest of the team
  • Good communication is maintained and feedback is given at all time to the team and the manager of the team
  • Knowledge of IBA organization to use the right levers when required
  • Knowledge of IBA Products
  • Backup is organized

What we value


You have:

  • 5 years of experience
  • SAP knowledge (mandatory)
  • Good knowledge of PackOffice (excel)
  • Good oral & written communication in French and English

And you also are:

  • Customer minded
  • A team player with very good interpersonal and presentation skills
  • Able to organize your work autonomously

Life at IBA

Diversity is fundamental to our culture. We value the uniqueness of individuals and the different perspectives and talents they bring to IBA. We learn from and respect the cultures in which we work, promote diversity within our workforce, and have an inclusive environment that helps each and every one of us to fully contribute to IBA’s success.

The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!

By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.

We are driven by: 

  • Innovating in a cutting-edge technology environment
  • Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses 
  • Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair) 
  • Acting autonomously and belonging to motivated teams with good work-life balance 
  • Contributing to a company where sustainability, safety and well-being are key to our success

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.

IBA Group

IBA is offering a broad and amazing diversity of careers. For our business units to perform at their best, they can rely on various shared services that give the appropriate support to each activities so that they can run their business smoothly. Finance, legal, corporate communication, human resources play together a key role in the company growth.

IBA: Protect, Enhance and Save Lives

IBA is the world leader in particle accelerator technology and designs, produces and markets innovative solutions for the diagnosis and treatment of cancer and other serious illnesses, and for industrial applications such as the sterilization of medical devices.

IBA is driven by a mission to Protect, Enhance and Save Lives. IBA’s innovative mindset, dedication to technological and scientific progress and long-standing open relationships with customers and partners make IBA a unique scientific company.

A committed company

IBA believes in a business model that creates shared and long-term value for all its stakeholders:

IBA increases market share and return for its shareholders, improves quality of life for its customers, patients and employees, and contributes to the well-being of the society. All while maintaining and restoring the planet’s health. IBA has integrated this stakeholder approach into its company bylaws.

This vision is operationalized since 2021 by the B-Corp certification, a holistic tool to assess, benchmark and ultimately improve its sustainability journey.

Learn more about IBA and its technologies, download our new corporate brochure or visit our corporate website.

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