Project Coordination Associate

Mission

Join IBA Clinical as a Project Coordinator – Supply Chain & Installation and be at the heart of innovation in the field of proton therapy – one of the most advanced cancer treatment technologies in the world. 

You will play a key role within the Project Support Office of the Customer Project Coordination team for IBA Clinical. Acting as the essential link between the manufacturing & supply chain (MSC) and the Proton Therapy installation teams, your mission is to oversee the coordination of equipment needs from project creation to final acceptance. You ensure that installations are supplied with the right parts at the right time, with a particular focus on urgent equipment requests and efficient logistics. 

Key responsibilities

• Act as the main point of contact for site teams to collect and coordinate equipment needs 
• Ensure accurate and timely material availability forecasting and communicate this to Project Managers and site teams 
• Define strategies for missing items and collaborate with internal stakeholders (engineering, R&D, supply chain, logistics, etc.) to resolve issues 
• Manage and organize shipments from main deliveries to emergency parts, ensuring proper documentation (packing lists, proformas, customs data including HS codes and country of origin) 
• Coordinate crate preparation according to project and logistics constraints 
• Ensure accurate project scheduling and data updates in SAP PS and SVMX 
• Facilitate returns and contribute to continuous improvement of shipping and coordination processes 
• Maintain strong internal communication and contribute to a collaborative, supportive team environment 

Skills and Qualifications

You have 

• Master’s in business management or equivalent by experience 
• A first experience in transport and logistics 
• Familiar with SAP and Excel 
• Very good oral and written skills in French and English 
• Very good communication skills with customers and IBA team 

And you are 

• Able to organize your work autonomously and take initiatives 
• A team player with very good communication skills 
• Capable problem-solving stressful situations 
• Able to have great attention to detail 

What we offer

For this position, we are looking for: 

• A more junior profile for a one-year fixed-term contract (with the possibility to transition to a permanent contract depending on the department’s development) 
• A profile with 4-5 years of experience for an open-ended contract 

Attractive Benefits: Competitive package including company car, meal vouchers, group insurance, and more.  

Internal Mobility: Benefit from diverse career development opportunities across departments and projects within a growing, global company.  

Recruitment Process

1. First interview – with Luis de la Serna (Recruiter)
2. Second interview – with Sophie Roberto (Hiring Manager)