Project & Financial Support Associate

Why Join IBA?

At IBA (Ion Beam Applications), we are pioneers in clinical solutions that transform patient care. As a global leader in proton therapy and dosimetry, IBA Clinical delivers end-to-end medical technologies that make a real impact in the fight against cancer.
Joining IBA means becoming part of a team, where precision, quality, and care meet to improve lives worldwide.

Your Role: Project & Financial Support Associate

We’re looking for a rigorous Project & Financial Support Associate to assist Project Managers in the administrative, financial, and logistical management of R&D projects, in collaboration with institutional partners such as the Walloon Region and the European Union.

Your Responsibilities

Financial Reporting & Compliance (70%)
•    Manage financial declarations and funding applications to Public Authorities (Walloon Region, EU, etc.).
•    Collect, verify, and consolidate financial datas across funded projects.
•    Identify eligible expenses and prepare supporting documentation.
•    Ensure accurate financial reporting and compliance with Grant Agreements.
•    Respond to feedback from funding authorities and make necessary adjustments.
•    Coordinate with controlling, project and funding teams for consistency and compliance.
•    Adapt to changing workloads based on submission schedules.

Project Support & Operational Follow-up (30%)
•    Monitor & prioritize material/service request for Protontherapy R&D projects, in terms of procurement, manufacturing, packing and shipment, in close relationship with the manufacturing, and supply chain department.
•    Interact with all internal actors and ensure the respect all the major contractual milestones of the project, by monitoring and ensuring on-time delivery of materials.
•    Serve as the link between Project Managers and Operations departments.Contribute to process improvement and documentation updates.
•    Ensure training of project teams members: Support training departments & Define content of training, elaborate documents, handle trainings & Ensure effective follow-up of trainings on SAP and Jira.

Your Profile

Must-have:
•    Bachelor’s or Master’s degree in Economics, Accounting, Business Administration, or equivalent experience.
•    Proficiency with Excel and administrative tracking tools.
•    Strong command of Outlook and the Microsoft Office Suite.
•    Fluent in French and English (written & spoken).

Nice-to-have:
•    Working knowledge of SAP and Jira is a significant asset.
•    Familiarity with public funding mechanisms or project-based financing.

Soft skills : 
•    Excellent organizational and planning abilities.
•    Strong analytical thinking and attention to detail.
•    Autonomous, efficient, and solution-driven.
•    Proactive mindset with a desire to optimize processes and contribute ideas.

What We Offer

•    Permanent contract with hybrid work (Louvain-la-Neuve & remote)
•    Competitive salary package (company car/cash for car, insurance, meal vouchers, etc.)
•    Dynamic and innovative work environment in a global B2B tech company
•    The opportunity to grow in a company that truly makes a difference in healthcare
 

Recruitment Process

1. First interview – with Luis de la Serna (Recruiter)
2. Second interview – with Marine Muller (Hiring Manager)
    

Life at IBA

At IBA, we value creativity, innovation, and a commitment to excellence. As a certified B Corporation (B Corp), we uphold the highest standards of social and environmental performance. If you’re ready to embark on a journey where your skills and ideas can truly make an impact, apply now to join our dedicated team. Let’s shape the future of technology together!

Apply today and be part of a mission that matters!