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Customer Project Coordination Admin

Requisition ID:  1683

Louvain-la-Neuve, BE

Department:  MAS-GLOBAL PLANNING-Customers orders
Shift:  Full-Time
Kind of contract:  Fixed Term Contract


Within Customer Project Coordination team, you are in charge of updating the global documentation required for customs based on feedback received from several departments.

Challenges we trust you with

  • Modification of packing list and proforma
  • Search of data to complete documentation for customs : 
    • Contact Customs manager for HS code or other data
    • Contact Procurement for Country of origin or other data
  • Contact transport team (mainly in China) : 
    • communication of AirwayBill
    • alert our point of contact in China when the delivery is at port destination with the objective to expedite customs clearance 
  • Add documents in SAP shipment 

What we value

You have:


  • Microsoft Excel (vlook up++), numbers sympathy
  • PDF Editing
  • SAP R3 (MD04, VT shipment, VF01 proforma, ZCO46 for MAP, VL02N for weights and dimensions)

And you also are:

  • With logistics knowledge
  • Organized
  • With good communication
  • Autonomous / willing to look for information / willing to find the right interlocutor to get missing data 
  • Stress resilient (reactivity needed, especially for shipment by air)
  • Fluent in English 

Life at IBA

Diversity is fundamental to our culture. We value the uniqueness of individuals and the different perspectives and talents they bring to IBA. We learn from and respect the cultures in which we work, promote diversity within our workforce, and have an inclusive environment that helps each and every one of us to fully contribute to IBA’s success.

The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!

By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.

We are driven by: 

  • Innovating in a cutting-edge technology environment
  • Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses 
  • Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair) 
  • Acting autonomously and belonging to motivated teams with good work-life balance 
  • Contributing to a company where sustainability, safety and well-being are key to our success

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.

IBA Group

IBA is offering a broad and amazing diversity of careers. For our business units to perform at their best, they can rely on various shared services that give the appropriate support to each activities so that they can run their business smoothly. Finance, legal, corporate communication, human resources play together a key role in the company growth.

IBA: Protect, Enhance and Save Lives

IBA is the world leader in particle accelerator technology and designs, produces and markets innovative solutions for the diagnosis and treatment of cancer and other serious illnesses, and for industrial applications such as the sterilization of medical devices.

IBA is driven by a mission to Protect, Enhance and Save Lives. IBA’s innovative mindset, dedication to technological and scientific progress and long-standing open relationships with customers and partners make IBA a unique scientific company.

A committed company

IBA believes in a business model that creates shared and long-term value for all its stakeholders:

IBA increases market share and return for its shareholders, improves quality of life for its customers, patients and employees, and contributes to the well-being of the society. All while maintaining and restoring the planet’s health. IBA has integrated this stakeholder approach into its company bylaws.

This vision is operationalized since 2021 by the B-Corp certification, a holistic tool to assess, benchmark and ultimately improve its sustainability journey.

Learn more about IBA and its technologies, download our new corporate brochure or visit our corporate website.

Apply now »