People Operations Administrator

Mission

Responsible for technical data support for the People function information system (HR Minds), ensuring data accuracy, system efficiency, and user comfort while also supporting People Ops activities.

Challenges we trust you with

• Accurately enter, update, and maintain People data in various systems and databases, including up-to-date employee files, records, and data within the HRIS system and other internal shared resources. 
• Use Excel and other tools to manipulate and analyze data for reporting and decision-making purposes, auditing data and ensuring alignment among all systems, cost centers, and team structures.
• Identify opportunities to automate data management processes and implement solutions to improve efficiency, answer basic user system questions and escalate complex issues to the HR Minds team. 
• Ensure data integrity by conducting regular audits and resolving discrepancies.
• Assist with system upgrades, testing, and implementation of new features. 
• Partner with cross-functional global team members on systems-related issues, requests for enhancements, report queries, and other activities and projects.
• Generate and distribute regular and ad-hoc reports to support People operations and decision-making.
• Provide regular checkups and status updates of USA data; review transaction results; assess system performance and accuracy.
• Serve as the point of contact for system usage, access, testing, and escalation requests. 

What we value

You have:

• Bachelor’s degree in Data Management, Information Systems, Business Administration or equivalent experience.
• Two years experience data coordination, -aggregation, and- processing, as well as creation of standard and ad-hoc reporting 
• Proficient with or the ability to quickly learn people management software, payroll mechanics, and similar computer applications.
• Basic understanding of HR and People Operations corporate environment.
• Outstanding organizational skills and attention to detail.

And you also are:

• Proficient with Microsoft Office Suite. Excellent Excel, PowerPoint, and SharePoint skills are a plus.
• Experienced in using ADP Workforce Now, SAP, and SuccessFactors software a plus.
• Able to work well under pressure and coordinate several activities at one time.
• Capable of solving problems and meeting strict deadlines.
• Possess excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Exhibit high emotional intelligence, interpersonal skills, resilience, and the ability to develop trusting and long-term relationships internally and externally within a global operations context.
• Continuously focused on improving employee satisfaction.
• Work well within a complex organization and collaborate with staff at all levels.
• Adept at planing to meet deliverables, seeking input, and collaborating with team members to meet objectives.
• Able to work overtime as needed.

Compensation and Benefits

The approximate annual base salary range for this position is provided below. Within this range, individual compensation is influenced by various factors such as location, job-specific skills, work experience, and relevant education or training. This role may also qualify for discretionary bonuses, profit sharing, commissions, and benefits.

Approximate Range
$80,400 – 103,300 USD

IBA is committed to recognizing your dedication and contributions to our company's success while upholding the standards of a B Corp and living by our values. As a result, we provide benefit plans that not only reward your hard work but also offer you and your family comprehensive and affordable financial, health, and wellness protection. We are confident that you will find our benefit offerings to be of great value for both you and your dependents.

Foundational Benefits paid for 100% by IBA:
Basic Life insurance (1x annual pay)
Accidental Death & Dismemberment Insurance (1x annual pay)
Short Term Disability (80% of pay)
Long Term Disability (60% of pay)
Medical Insurance premium subsidy for each of the 3 available options
Wellness Program cash incentives (up to $500/year)
Annual contribution to Health Savings or Health Reimbursement Accounts
Dental Insurance premium subsidy
Vision Insurance premium subsidy
4% 401(k) Plan match
Profit Sharing Plan
10 weeks 100% paid Parental Leave (Mothers and Fathers)
7 personal days annually
10 days of PTO in first year
Emergency Travel Services
Employee Assistance Plan

Tuition Reimbursement Program
Professional growth education programs
Above and Beyond Reward Program
Job referral rewards

Additional benefits available:

Voluntary Life Insurance
Voluntary Spousal Life Insurance
Pre-paid Legal Services
Health Savings Account
Health Care Flexible Spending Account
Dependent Care Flexible Spending Account

Life at IBA

IBA is a listed company, headquartered in Belgium, and employs 1800 people across the globe mobilizing their skills and passion to Protect, Enhance and Save lives. We develop, manufactures and supports innovative equipment and software solutions for diagnostic, cancer treatment, and industrial applications.   

Innovating for life since more than 30 years, IBA has open new ways to diagnose and fight cancer and become the worldwide technology leader in the field of Proton Therapy, which is today the most advanced technologies treatment against cancer.  Our core particle accelerators knowledge is unparalleled, with 100,000 patients treated on our proton therapy solutions and over 550 accelerators in operation globally.  

One Mission, 4 business lines  

IBA ‘s world class expertise lies in the development of:  

• next generation Proton Therapy technologies   
• Radiopharmaceuticals providing oncology care providers with premium quality services and equipment  
• Dosimetry advanced solutions for Quality Assurance of medical equipment and increased patient safety 
• particle accelerators for the Industrial and medical world.  

Our 4 business lines are employing more than 1,500 passionate professionals worldwide dedicated to our Mission:  Protect, Enhance and Save lives.  

Join us  

At IBA we dare to develop innovative solutions pushing back the limits of technology. We achieved worldwide recognition in our field by supplying the world's top oncologists with the most precise, cancer-defeating, technologies.  

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.