Area Assistant

General Mission

The Area Administrator ensures the IBA site operates effectively by managing inventory of parts and supplies, keeping calendars up to date, coordinating health and safety efforts, and overseeing invoices and records. Their work helps ensure seamless site operations and all support and administrative activities align with IBA’s mission and values.

Challenges we trust you with

• Review and process all invoices and expenses for the site, ensuring compliance with IBA policy and guidelines, and submit in time for final approval and processing.
• Act as a resource and a point of escalation for expense- and invoice-related issues and questions.

• Maintain accurate records and optimum levels of site-wide inventory of tools, parts, and equipment, within the service management software platform to ensure efficient equipment/tools retrieval and site-wide repair and maintenance operations.
• Maintain and run operational and performance reporting.
• Assist the Environmental Health and Safety (EHS) department in the communication and enforcement of safety and respect regulatory rules and guidelines.
• Order parts, supplies, and equipment for site needs.

• Serve as coordinator of the site calendar; schedule meetings for the team (e.g., 1-on-1’s with manager and team meetings) and coordinate site activities, including facilitating on-site candidates for final rounds of interviews.

• Manage site-wide logistics (shipping, receiving, storing, retrieving, and packing) of equipment and spare parts, enlisting site team/site leadership, as needed.

• Assist with new hire onboarding, ensuring completion of new hire paperwork as well as site access for new employees, etc.
• Maintain site-wide First-Aid equipment and response.

• Keep inventory stock area clean and free of debris.

• Assist with special projects and assignments, as needed.

What we value

You have:

• High School Diploma, Associate degree, or equivalent.
• 2-3 years of experience in Accounting/Finance or office management preferred.
• General knowledge of Microsoft Suite such as Excel, Word, Outlook, PowerPoint, and Teams.

And you also are:

• SAP knowledge a plus.
• ADP Workforce portal knowledge a plus.
• SalesForce and ServiceMax a plus.

Travel

While this role is primarily based in Boston, candidates must be willing and able to travel domestically in support of regional responsibilities (average of 25% with a peak of 50%). In addition, ccasional international travel may be required.

Compensation and Benefits

The approximate annual base salary range for this position is provided below. Within this range, individual compensation is influenced by various factors such as location, job-specific skills, work experience, and relevant education or training. This role may also qualify for discretionary bonuses, profit sharing, commissions, and benefits.

Approximate Range
$70,300 – 87,000 USD

IBA is committed to recognizing your dedication and contributions to our company's success while upholding the standards of a B Corp and living by our values. As a result, we provide benefit plans that not only reward your hard work but also offer you and your family comprehensive and affordable financial, health, and wellness protection. We are confident that you will find our benefit offerings to be of great value for both you and your dependents.

Foundational Benefits paid for 100% by IBA:
Basic Life insurance (1x annual pay)
Accidental Death & Dismemberment Insurance (1x annual pay)
Short Term Disability (80% of pay)
Long Term Disability (60% of pay)
Medical Insurance premium subsidy for each of the 3 available options
Wellness Program cash incentives (up to $500/year)
Annual contribution to Health Savings or Health Reimbursement Accounts
Dental Insurance premium subsidy
Vision Insurance premium subsidy
4% 401(k) Plan match
Profit Sharing Plan
10 weeks 100% paid Parental Leave (Mothers and Fathers)
7 personal days annually
10 days of PTO in first year
Emergency Travel Services
Employee Assistance Plan
Tuition Reimbursement Program
Professional growth education programs
Above and Beyond Reward Program
Job referral rewards

Additional benefits available:
Voluntary Life Insurance
Voluntary Spousal Life Insurance
Pre-paid Legal Services
Health Savings Account
Health Care Flexible Spending Account
Dependent Care Flexible Spending Account

Life at IBA

IBA is a listed company, headquartered in Belgium, and employs 1800 people across the globe mobilizing their skills and passion to Protect, Enhance and Save lives. We develop, manufactures and supports innovative equipment and software solutions for diagnostic, cancer treatment, and industrial applications.   

Innovating for life since more than 30 years, IBA has open new ways to diagnose and fight cancer and become the worldwide technology leader in the field of Proton Therapy, which is today the most advanced technologies treatment against cancer.  Our core particle accelerators knowledge is unparalleled, with 100,000 patients treated on our proton therapy solutions and over 550 accelerators in operation globally.  

One Mission, 4 business lines  

IBA ‘s world class expertise lies in the development of:  

• next generation Proton Therapy technologies   
• Radiopharmaceuticals providing oncology care providers with premium quality services and equipment  
• Dosimetry advanced solutions for Quality Assurance of medical equipment and increased patient safety 
• particle accelerators for the Industrial and medical world.  

Our 4 business lines are employing more than 1,500 passionate professionals worldwide dedicated to our Mission:  Protect, Enhance and Save lives.  

Join us  

At IBA we dare to develop innovative solutions pushing back the limits of technology. We achieved worldwide recognition in our field by supplying the world's top oncologists with the most precise, cancer-defeating, technologies.  

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.