Administrative Assistant - Support Program Manager SAP

Mission

We are looking for an Administrative Assistant to support the Program Manager in an SAP implementation project. This key role requires an organized and proactive person to ensure administrative management, logistics, and communication around the program.

Challenges we trust you with

1. Logistics and Meeting Management
•    Organizing meetings and booking rooms.
•    Preparing templates and presentation materials (PowerPoint, Word).
•    Managing schedules and coordinating participants.
•    Following up on post-meeting actions and updating minutes.

2. Document Management and Information Sharing
•    Updating and sharing key information with teams.
•    Managing document access and collaborative spaces (SharePoint, Teams, etc.).

3. Event Logistics and Coordination
•    Organizing logistics for internal events (seminars, workshops, kick-offs, etc.).
•    Managing catering needs (drinks, sandwiches, snacks).
•    Coordinating with vendors and tracking orders.

4. Project Communication Support
•    Drafting and distributing internal project communications.
•    Assisting in the creation of newsletters, emails, and communication materials.
•    Ensuring effective transmission of messages and information to stakeholders.

What we value

You have:

•    Experience in administrative assistance, preferably in project or IT management environments.
•    Education in administrative assistance, business administration, or equivalent.

And you also are:

•    Organization and Attention to Detail: Ability to manage multiple tasks simultaneously and meet deadlines.
•    Autonomy and Proactivity: Ability to take initiative and anticipate needs.
•    Dynamism and Communication: Strong interpersonal skills, ease of interaction with various stakeholders.
•    Proficiency in Office Tools: Outlook, Excel, Word, PowerPoint, SharePoint, Teams.
•    Languages: Fluency in French and English is essential.

Life at IBA

At IBA, we value creativity, innovation, and a commitment to excellence. As a certified B Corporation (B Corp), we uphold the highest standards of social and environmental performance. If you’re ready to embark on a journey where your skills and ideas can truly make an impact, apply now to join our dedicated team. Let’s shape the future of technology together!

Apply today and be part of a mission that matters!