Office Associate

Challenges we trust you with

内部行政管理 Internal administrative management

-    办公室用品、设备、设施的正常运转和及时维护 
Normal operation and timely maintenance of office supplies, equipment, and facilities

-    公司证照、合同档案等重要文件的归档及保管
Filing and safekeeping of important documents such as company certificates, contract archives, etc

-    公司重要印鉴的保管及使用
Keep and use of important company seals

-    安排日常后勤工作（水电空调、车辆安排、午饭预定、茶室用品、公司保安保洁等）
Daily logistics works arrangement (water, electricity, air conditioning, vehicle arrangement, lunch reservation, pantry supplies, company security and cleaning, etc.)

-    差旅账号的维护更新
Maintenance and update of travel accounts

-    公司文件的起草、翻译、平台维护、发布等
Drafting, translation of company documents, press release media platform maintenance and release

-    公司整体市场推广用品制作、保管、分发
Make, storage, and distribute corporate marketing promotion stuff

-    对公司重大活动的组织安排提供支持
Support to the organize company events
-    协助访客的接待安排
Assist to visitor reception arrangements

-    财务部门业务助理（视工作量及个人能力决定）
Financial Department Business Assistant (depending on workload and personal abilities)

-    其他临时安排的事项
Other ad hoc

外部行政管理External administrative management

-    公司重要证照的领取、变更及新办手续及有关政府机构对接
The collection, modification, and new apply procedures of important company certificates and licenses, as well as the coordination with relevant governments

-    行政相关的供应商管理（保险、车辆、保安保洁、礼品制作等）
Administrative services related suppliers’ management (insurance, vehicles, security cleaning, gift making, etc.)

-    应对政府部门的有关检查及日常对接（管委会、公安、市场监督管理、消防等）
Respond to relevant inspections and daily coordination with government departments (management committee, public security, administration for market regulation, fire protection, etc.)

-    协调与同一园区业主的关系
Coordinate the relationship with the owners of the same park

-    收集整理和公司密切相关的政策、法规及办事流程（灾害、疫情、风险提示、签证流程等）
Collect and organize policies, regulations, and procedures closely related to the company (such as disasters, epidemics, risk alerts, visa procedures, etc.)

-    其他临时安排的事项
Other ad hoc
 

What we value

•  大学本科，行政管理、企业管理或英语专业；
•   Bachelor's degree in Administration, Enterprise Management, or English;
•   英语口语及书面表达熟练；30-40岁；
•   Good at both spoken and written English expression; 30-40 years old;
•   性格开朗、稳重，注重细节，有团队精神，注重集体利益，沟通及表达能力强；
•   Outgoing and steady personality, attention to details, team spirit, emphasis on collective interests, strong communication and expression skills;
•   OFFICE技能娴熟；2-3年外企英文行政工作环境优先；能够在压力下独立开展工作。
•   Familiar with OFFFCE Software; 2-3 years of English administrative work environment in foreign enterprises is preferred; Able to work independently under pressure.

Life at IBA

At IBA, we value creativity, innovation, and a commitment to excellence. As a certified B Corporation (B Corp), we uphold the highest standards of social and environmental performance. If you’re ready to embark on a journey where your skills and ideas can truly make an impact, apply now to join our dedicated team. Let’s shape the future of technology together!

Apply today and be part of a mission that matters!